Annual Renewal
The College expects the annual Renewal period to open the first week of September, 2024. The Renewal deadline is 11:59 PM (MT) on October 31, 2024. The Renewal form will be available in the Registrant Portal.
This page contains about information about maintaining your registration and renewal, including:
- The elimination of the Non-Practicing Register
- The Registration and Practice Permit Renewal Policy
- Vulnerable Sector Checks
For Frequently Asked Questions about Renewal, visit the Renewal FAQs page.
Elimination of the Non-Practicing Register
The ACDH will no longer have a non-practicing register as of November 1, 2024. Based on a careful review of relevant legislation following the implementation of Bill 46, ACDH Council determined that the Non-Practicing Register does not make a clear contribution to public protection, nor does it provide advantages for applicants transferring back onto the General Register compared to applicants reinstating back onto the General Register. Read more about changes to the non-practicing register.
Registrants who are currently on the non-practicing register have three options:
1. Transfer to the General Register in the current permit year (prior to November 1, 2024). This will allow you to obtain your practice permit and work before November 1.
- We recommend submitting your transfer application by June 30, 2024.
- The deadline to have your complete application approved to transfer to the General Register for the current permit year is September 30, 2024.
- Registrants who transfer in the current permit year (2023 - 2024) will also be required to complete a Renewal application for the 2024-2025 permit year.
2. Transfer to the General Register to obtain your practice permit ON November 1, 2024, for the 2024-2025 permit year. This is the last day that registrants can transfer onto the General Register.
- We recommend submitting your transfer application by August 31, 2024.
- The deadline to to have your complete application approved to transfer the General Register for the 2024 - 2025 permit year is October 31, 2024.
3. Cancel your registration.
For more information, please visit the Transfers webpage or contact the ACDH Registration team.
Registration and Practice Permit Renewal Policy
The Registration and Practice Permit Renewal Policy consolidates four existing College policies into one larger policy comprised of four requirements that are part of a complete application for registration or renewal. The four requirements outlined in the Policy are:
- Vulnerable Sector Check (VSC)
- Practice Hours
- Cardiopulmonary Resuscitation (CPR)
- Professional Liability Insurance (PLI)
Ensure that you are aware of all renewal requirements for registrants on the General Register. Read the full policy linked above for details of all requirements. More information about the vulnerable sector check requirement is below.
Vulnerable Sector Check
All registrants are required to obtain and submit a Vulnerable Sector Check (VSC) to the College every three years, in the final year of their reporting period. Criminal Record Checks will not be accepted.
Registrants with a 2021 - 2024 reporting period are required to obtain and submit a VSC document to the College by the Renewal deadline of October 31, 2024. The VSC document must have been issued between November 1, 2023 and October 31, 2024 (the final year of your reporting period).
Registrants in other reporting periods will be required to obtain and submit a VSC document in subsequent years.
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Reporting Period
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VSC Acquisition Time Frame
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VSC Submission Deadline
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2021 - 2024
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Between November 1, 2023 and October 1, 2024
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October 31, 2024
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2022 -2025
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Between November 1, 2024 and October 1, 2025
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October 31, 2025
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2023 - 2026
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Between November 1, 2025 and October 1, 2026
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October 31, 2026
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2024 -2027
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Between November 1, 2026 and October 1, 2027
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October 31, 2027
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The College encourages registrants with a 2021 - 2024 reporting period to obtain their Vulnerable Sector Check as soon as possible. It may take weeks or months to receive your VSC after requesting it from your local police service.
The VSC must be submitted in the Registrant Portal. Please do not email, mail, or fax your VSC to the College. The College anticipates that the online form to submit a VSC document will be ready by the end of February. It is recommended that you submit your VSC document to the College prior to the start of the renewal period.
Your Vulnerable Sector Check must be:
- Issued within Canada
- Clear and legible
- Not password-protected
Submitting Your Vulnerable Sector Check
If you have a 2021 - 2024 reporting period, you must obtain and submit your Vulnerable Sector Check (VSC) to the College by October 31, 2024. We encourage you to obtain and submit your VSC as soon as possible to ensure it can be processed by the Renewal deadline.
Go to the VSC tab in the Registrant Portal:
- If you are in the final year of your reporting period and therefore required to submit a VSC this year, you will see the green status bar and a box that reads, "You are required to submit a Vulnerable Sector Check" in the VSC tab.
- If you are not in the final year of your reporting period, you will see a yellow box that reads, "You are not required to submit a Vulnerable Sector Check at this time," in the VSC tab.
To submit your VSC, click the "Vulnerable Sector Check" link at the bottom of the Links table on the right-hand side of any page in the Portal.
Click here to read step-by-step instructions for submitting your VSC in the Registrant Portal How-To Guide.
Vulnerable Sector Check FAQs
For Frequently Asked Questions about the Vulnerable Sector Check requirement, visit the Renewal FAQs page.
Vulnerable Sector Check Letter
If your local police service or RCMP detachment requires a letter in order to complete a VSC, please provide them with this document: ACDH Vulnerable Sector Check Letter. This letter has been updated as of June 2024.
