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Maintaining Your Registration

Dental hygienists must meet requirements set by legislation and the College in order to renew their practice permit annually.

Maintaining Your Registration

Annual Renewal

The College expects the annual Renewal period to open the first week of September, 2024. The Renewal deadline is 11:59 PM (MT) on October 31, 2024.

This page contains about information about maintaining your registration and renewal, including:

  • The Registration and Practice Permit Renewal Policy
  • The elimination of the Non-Practicing Register
  • Vulnerable Sector Checks

For Frequently Asked Questions about Renewal, visit the Renewal FAQs page.

Registration and Practice Permit Renewal Policy

The Registration and Practice Permit Renewal Policy consolidates four existing College policies into one larger policy comprised of four requirements that are part of a complete application for registration or renewal. The four requirements outlined in the Policy are:

  • Vulnerable Sector Check (VSC)
  • Practice Hours
  • Cardiopulmonary Resuscitation (CPR)
  • Professional Liability Insurance (PLI)

Ensure that you are aware of all renewal requirements for registrants on the General Register. Read the full policy linked above for details of all requirements. More information about the vulnerable sector check requirement is below.

Vulnerable Sector Check

All registrants are required to obtain and submit a Vulnerable Sector Check (VSC) to the College every three years, in the final year of their reporting period. Criminal Record Checks will not be accepted.

Registrants with a 2021 - 2024 reporting period are required to obtain and submit a VSC document to the College by the Renewal deadline of October 31, 2024. The VSC document must have been issued between November 1, 2023 and October 31, 2024 (the final year of your reporting period).

Registrants in other reporting periods will be required to obtain and submit a VSC document in subsequent years.

Reporting Period

VSC Acquisition Time Frame

VSC Submission Deadline

2021 - 2024

Between November 1, 2023 and October 1, 2024

October 31, 2024

2022 -2025

Between November 1, 2024 and October 1, 2025

October 31, 2025

2023 - 2026

Between November 1, 2025 and October 1, 2026

October 31, 2026

2024 -2027

Between November 1, 2026 and October 1, 2027

October 31, 2027

The College encourages registrants with a 2021 - 2024 reporting period to obtain their Vulnerable Sector Check as soon as possible. It may take weeks or months to receive your VSC after requesting it from your local police service.

The VSC must be submitted in the Registrant Portal. Please do not email, mail, or fax your VSC to the College. The College anticipates that the online form to submit a VSC document will be ready by the end of February. It is recommended that you submit your VSC document to the College prior to the start of the renewal period.

Your Vulnerable Sector Check must be:

  • Issued within Canada
  • Clear and legible
  • Not password-protected

Submitting Your Vulnerable Sector Check

If you have a 2021 - 2024 reporting period, you must obtain and submit your Vulnerable Sector Check (VSC) to the College by October 31, 2024. We encourage you to obtain and submit your VSC as soon as possible to ensure it can be processed by the Renewal deadline.

Go to the VSC tab in the Registrant Portal:

  • If you are in the final year of your reporting period and therefore required to submit a VSC this year, you will see the green status bar and a box that reads, "You are required to submit a Vulnerable Sector Check" in the VSC tab.
  • If you are not in the final year of your reporting period, you will see a yellow box that reads, "You are not required to submit a Vulnerable Sector Check at this time," in the VSC tab.

To submit your VSC, click the "Vulnerable Sector Check" link at the bottom of the Links table on the right-hand side of any page in the Portal. 

Click here to read step-by-step instructions for submitting your VSC  in the Registrant Portal How-To Guide.

Vulnerable Sector Check FAQs

For Frequently Asked Questions about the Vulnerable Sector Check requirement, visit the Renewal FAQs page.

VSC Letter

If your local police service or RCMP detachment requires a letter in order to complete a VSC, please provide them with this document: ACDH Vulnerable Sector Check Letter. This letter has been updated as of June 2024.