Renewal and Maintaining Your Registration

If you registered with the ACDH after November 1, 2023, this will be your first Renewal period. Per section 12 of the ACDH Bylaws, practice permits are valid from November 1 to October 31 annually unless otherwise noted on the permit.

Registrants must submit a complete application for a practice permit by October 31 each year, regardless of when their name was entered onto the General Register. The College cannot extend or waive the renewal requirement.

Ensure you are familiar with the requirements of the Registration and Practice Permit Renewal Policy as mentioned above.

CPR

Registrants are required to complete and maintain CPR certification intended for health care providers (e.g., Basic Life Support BLS or Health Care Provider HCP level).

Although the policy allows for a lapse in CPR certification of no more than 30 days, your CPR certification must be current (i.e., issued within the past 12 months) at the time you submit your application for Renewal.

If you need to add a new CPR entry prior to submitting your application for Renewal, you can do so by using the “CPR Certification” link in the links table on the right side of any page in the Portal.

Your CPR certificate should include the following information:

• Your name
• Name of issuing organization
• Name of course completed
• Issue or completion date of certification
• Expiration date of certification
• Signature of authorized CPR instructor, if applicable.

Professional Liability Insurance (PLI)

Registrants must provide the College with one or more insurance certificates demonstrating that their PLI policy period (e.g., effective date and expiry date) covers the entirety of the permit year they are applying for. For 2024-2025 permit renewal, you must demonstrate that your PLI policy covers the period of November 1, 2024 to October 31, 2025. PLI policies that extend beyond the dates of the permit year will be accepted, so long as there is no gap in coverage during the permit year. The PLI policy must meet the minimum requirements outlined in the policy.

Receipts and membership cards are not acceptable proof of coverage. Ensure you have the insurance certificate before starting your Renewal application.

Please note that your PLI can be uploaded to the Registrant Portal closer to the start of the Renewal period. Do not email or fax your PLI policy to the College.

Practice Hours

Per the Policy, registrants on the General register must obtain 600 practice hours in their three-year reporting period. Your reporting period will not begin until November 1, 2024, but you will still be required to enter practice hours into the Renewal form for the current permit year of November 1, 2023 to October 31, 2024. If you registered after November 1, 2023, enter your practice hours from your date of registration until October 31, 2024.

How to Calculate Your Practice Hours

Estimate the total number of hours you expect to work between November 1, 2023 and October 31, 2024. This number will be the sum of the number of hours you have already worked in the current permit year and an estimation of the number of hours you expect to work between the date of submitting your Renewal application and October 31.

Reporting Period and Continuing Competence Credits

As a new registrant, it is important for you to know your reporting period. Your reporting period will be listed in the Continuing Competence tab of the Registrant Portal. You must obtain a minimum of 45 Continuing Education (CE) Credits within your three-year reporting period.

If you registered with the College after November 1, 2023, your reporting period runs from November 1, 2024, to October 31, 2027. Confirm your reporting period by checking the Continuing Competence tab in the Registrant Portal

Any learning activities taken before your reporting period begins will not be eligible for credit. You will not be required to report any CE credits in the Renewal form this year. However, the College encourages you to pursue ongoing learning before your reporting period begins.

Registrants are required to keep their own copy of the supporting documentation for their CE credits for 4 years after the activity has been completed.

The ACDH will no longer have a non-practicing register as of November 1, 2024. Based on a careful review of relevant legislation following the implementation of Bill 46, ACDH Council determined that the Non-Practicing Register does not make a clear contribution to public protection, nor does it provide advantages for applicants transferring back onto the General Register compared to applicants reinstating back onto the General Register.

Registrants who are currently on the non-practicing register have the following options:

1. Transfer to the General Register to obtain your practice permit ON November 1, 2024, for the 2024-2025 permit year. This is the last day that registrants can transfer onto the General Register.

• We recommend submitting your transfer application by August 31, 2024.
• The deadline to to have your complete application approved to transfer the General Register for the 2024 - 2025 permit year is October 31, 2024.

2. Cancel your registration. You can cancel at any time by filling out the "Cancel My Registration" form in the Links table in the Registrant Portal.

For more information on transferring to the General Register, please visit the Transfers webpage or contact the ACDH Registration team.

If you have a 2021 - 2024 reporting period, you must obtain and submit your Vulnerable Sector Check (VSC) to the College by October 31, 2024. We encourage you to obtain and submit your VSC as soon as possible to ensure it can be processed by the Renewal deadline.

Go to the VSC tab in the Registrant Portal:

• If you are in the final year of your reporting period and therefore required to submit a VSC this year, you will see the green status bar and a box that reads, "You are required to submit a Vulnerable Sector Check" in the VSC tab.
• If you are not in the final year of your reporting period, you will see a yellow box that reads, "You are not required to submit a Vulnerable Sector Check at this time," in the VSC tab.

To submit your VSC, click the "Vulnerable Sector Check" link at the bottom of the Links table on the right-hand side of any page in the Portal. 

Click here to read step-by-step instructions for submitting your VSC  in the Registrant Portal How-To Guide.

For Frequently Asked Questions about the Vulnerable Sector Check requirement, visit the Renewal FAQs page.

If your local police service or RCMP detachment requires a letter in order to complete a VSC, please provide them with this document: ACDH Vulnerable Sector Check Letter. This letter has been updated as of June 2024.